Jobs

Description

I AM LOOKING FOR A JOB AS DOCUMENT CONTROLLER / ADMIN ASSISTANT WITH 2 YEARS EXPERIENCE. BACHELOR OF SCIENCE AND INFORMATION TECHNOLOGY MALE 26 YRS. OLD PHILIPPINES. CURRENTLY WORKING IN SITE DOCUMENT CONTROLLER AND WILLING TO TRANSFER WITH WORKING VISA AND NOC TRANSFERABLE.

Having interpersonal skills.
• Being able to work with one or more teams.
• Having high attention to details.
• Being accurate.
• Having organisation skills.
• Being flexible and proactive.
• Having good written and spoken communication abilities.
• Having leadership skills.
• Being reliable and honest.

Job Duties/Responsibilities

develop and implement processes related to document control and management.
Checking quality of documents.
Monitoring processes.
Producing listings.
Setting up project filling systems.
Teaming up with other documentation groups.
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Generate the various document control reports as required.
Typing of site documents, and follow up of all the site needs
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.

Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system Order office supplies Book travel arrangements Submit and reconcile expense reports
Provide general support to visitors
Requirements Proven admin or assistant experience Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritise work
Attention to detail and problem solving skills
Excellent written and verbal communication skills Strong organisational and planning skills
Proficiency in MS Office